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Adding Timer and Proctor for Google Forms

This post describes how you can set up timed, automatically proctored tests using Google Forms and AutoProctor.

Google Forms can be used to create quizzes for students in a classroom. But, it doesn’t have a timer so that students get a fixed time to submit the test. Also, the tests cannot be monitored to ensure that the user doesn’t cheat on the test. AutoProctor solves both these problems. Watch the video below to understand how AutoProctor works.

If you are a test administrator (like a Teacher), these are the steps involved in using AutoProctor with Google Forms:

Step 1: Click this link to install the AutoProctor add-on.

Step 2: If you already have a Google Form ready, open that Google Form. Proceed to Step 3. Else, click on this link and then click on the + icon at the left. This should open a new Google Form. You will write down the questions on this Form.

Step 3: Click on the icon at the top right of your screen as shown, and then click on AutoProctor. Then, click on Settings.

Step 4: Watch the video below to understand what the different settings mean. Or, read our blogpost on the same topic.

Step 5: You can write down the quiz questions before or after you have configured the test. Use this link to learn more about creating Quizzes with Google Forms. Once the quiz questions have been entered and AutoProctor has been configured, click on Copy Link in the Settings sidebar.

Step 6: Then, share the copied link with the test takers. When they open the test link, AutoProctor will load the quiz you just created, as well as monitor their test performance.

Step 7: After students submit their test, you can see their Trust Score by clicking on the Results link after clicking on AutoProctor like in Step 3. There are two other ways of getting access to the results: (i) When a student submits a test for the first time, you will get an email with a link to the results. You can click that; (ii) Or, you can visit https://www.autoproctor.co/test-admin/home with the appropriate email ID.

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Using AutoProctor: Things you *NEED* to know

Please read through these instructions very carefully. To date, hundreds of thousands of students have used AutoProctor. There are a few mistakes that are commonly committed. Due to these mistakes, either the students cannot take the test, or all the answers they submit are lost. If you follow these instructions properly, all this can be avoided!

  1. No File Upload question in your Google Form: File Uploads are not compatible with AutoProctor. All other types of Questions are allowed.

  2. Share Instructions with Students: Almost all the issues students face can be avoided if they read and follow instructions. If you are using only a Timer, read and share these instructions. If you are using the Proctor too, share these instructions. Most importantly, the instructions have a link to a demo test. Let your students take the demo test at least 24 hours before their actual test, so they know how to use the system.

  3. Students must click on both Submit Buttons, else their answers will be lost: As mentioned in the Instructions above, there are two Submit Buttons within AutoProctor. If the students don’t click the Purple Button, all their answers will be lost. If you do not see their answers in the Responses section, this is the cause behind it! If they don’t click on the Purple button, absolutely nothing can be done to recover the answers. So, tell them that they must click on both Submit buttons.

  4. Students need to log out of all their other Google Accounts: Sometimes, students may see: (i) a blank page; (ii) a page that says the browser couldn’t connect to the Google account; (iii) a page where they cannot click on an answer, etc. In that case, like mentioned in the Instructions above, the student must log out of all their Google accounts.

  5. Do not set the Maximum Number of Attempts field to 1: If a student tries to reload a test due to some error, and if the Maximum Number of Attempts field is 1, the student will not be able to reload the test. We suggest that you set the number to, say, 4 so that the student can reload a test in case they face an error.

  6. Keep track of your Account: AutoProctor isn’t free. If you don’t have enough Test Attempts in your account, your students will not be able to load the test. So, ensure that you have enough Test Attempts in your account.

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Instructions for taking a Proctored Test

Note: Read the entire blogpost carefully, especially the section at the bottom with the image! Else, all the answers you entered will be lost!

Browser and Device

Hello there! AutoProctor needs modern technologies in order to be able to work. While most newer browsers and devices have these technologies enabled, older browsers and devices will not be able to load an AutoProctor test.

It may be very frustrating if you try to load a test and it doesn’t load. But, the good news is that if you can get AutoProctor to load one test on your browser and device, it can load any other test!

To check if AutoProctor works on your system, take this demo test: https://www.autoproctor.co/tests/start-test/GFICZZZA If this test loads successfully, then any test that your teacher assigns you will load successfully. You can attempt this test as many times as you want!

Here are a few guidelines on what kind of browser/device to use for a Proctored test:

  1. On iPhone and iPad: Use Safari (at least version 13, or higher)
  2. On Windows, Android, Macbook and other devices: Use Google Chrome Browser (at least version 83, or higher)
  3. Updated Browser: If your device has a lower version of the browser, update the browser to the latest version. If you cannot update it to the versions mentioned above, you will have to upgrade your Operating System. If that also doesn’t work, you will have to try a different device.
  4. Good hardware specifications: While we cannot specify all the hardware requirements, it helps to have a phone or laptop that isn’t more than 3 years old. AutoProctor is constantly monitoring your camera and audio feeds, and is running Artificial Intelligence algorithms on them. That requires a lot of processing power. It is important that your device can handle it.
  5. Change device: Unfortunately, if AutoProctor isn’t working on a given device, there is nothing we can do from our end. You will have to change your laptop or smartphone. Your device may be running all other sites like Facebook and YouTube perfectly, and still not be able to run AutoProctor. But, remember that these websites just show you content, whereas AutoProctor does a lot of processing, and some devices just cannot do the processing required.

Submit Buttons

Once the test loads, you will see two Submit buttons, a Purple Submit button at the bottom, and a Green Submit button at the top. You must click on the Purple Submit Button at the bottom, and then click on the Green Submit Button at the top. If you forget to click the Purple Submit Button at the bottom, all your answers will be lost! So, ensure that you click on the Purple Submit button at the bottom.

Google Accounts

Many of you may have multiple Google Accounts on your device. Before you take a test on AutoProctor, log out of all accounts by clicking here. Then, log in with the correct Google Account. Do not use Incognito or Private mode.

Sample Test

The most important thing to remember about AutoProctor is that if one test loads, other tests will also load. So, if you can get the demo test https://www.autoproctor.co/tests/start-test/GFICZZZA to work on your device, you can get other tests to run too.

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Instructions for taking a Timed Test

Note: Read the entire blogpost carefully! Else, all the answers you entered will be lost!

Submit Buttons

  1. Normally, on a Google Form, you have one Purple Submit button at the bottom of the Form. On AutoProctor, you have a Purple Submit button at the bottom, and a Green button at the top.
  2. Always click on the Purple Submit button first, and then click the Green button. The Purple Button is shown as 1 in a red circle in the image above.
  3. If you do not click the Purple Submit button, all the answers you have entered will be lost! So, always click the Purple Submit button first.
  4. After this, click the Green Submit button at the top. If you do not click this button, your teacher will not be able to see your submission on AutoProctor. The Green Submit button is shown as 2 in the image above.

Google Accounts

Many of you may have multiple Google Accounts on your device. Before you take a test on AutoProctor, log out of all accounts by clicking here: https://accounts.google.com/Logout Then, log in with the correct Google Account. Do not use Incognito or Private Mode.

Sample Test

If you are using AutoProctor for the first time, you need to take a demo test before you take your actual test. You can take the demo test by visiting this link: https://www.autoproctor.co/tests/start-test/cQAtQHp7Jz If you can take this test, you can take any test your teacher assigns you!

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Error Using AutoProctor Add-On

Sometimes, when you install the AutoProctor Add-On, you do not see the Settings or the Results option. You only see the Help option.

Google Add-Ons face this issue quite frequently. Here is how you can solve the problem:

If you still face an issue, please email us at hello@autoproctor.co with a screenshot of your error and we will certainly get back to you.

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Using AutoProctor: Best Practices for Teachers

If you are using the Proctoring feature, you absolutely must make your students take a demo test. This demo test will help the student understand how to use AutoProctor. It will also check that their computer/phone has the required configuration to take the test. Before you share the actual test link with the students, send them this link: https://www.autoproctor.co/tests/start-test/GFICZZZA

If you want to know how to use AutoProctor, click here. If you want to understand what the different AutoProctor settings mean, click here. This blogpost tells you about the best ways to conduct the test, once you have understood how to use AutoProctor.

Because you will not be around to monitor students as they take the test, it is important that you prepare them beforehand. These tips will ensure that everyone can take the test successfully.

Test Settings

  1. Timing: Students may face Internet and Device issues. If you are setting a Timed test with a Test Duration and a Start and End Time, give sufficient time between the Start and End Time. For example, let’s say you want the test to start at 11:00 AM and have a duration of 15 minutes, then set the End Time as 11:30 AM.

Sharing the Link

  1. Demo In Advance: The demo link doesn’t count towards your test attempt balance. So, if students take the demo test, your “Number of Tests Remaining” won’t change. Give the demo test link to the students at least 24 hours in advance so that if the test doesn’t work on their device, they can arrange for an alternate device.
  2. In-App Browser: On phones, many apps like Telegram and Facebook have their own Browsers, called In-App Browsers. So, if you send the test link using these applications, AutoProctor will load on the In-App Browser. The student will then have to open the same link with Chrome or Firefox again. We recommend that you use Gmail or Google Classrooms to share the link. Or, inform the students that it is better to copy the link and paste it directly onto Chrome or Firefox.
  3. Be Available: As the students take the test, be available for them in case they face any issues. Especially first-time test takers may face many issues that have nothing to do with AutoProctor. It is best if they can contact you and get them redressed. Use some chat application like Google Meet, WhatsApp, etc so that they have some support.

Results

  1. Non-AutoProctor Questions: Because we have a Live Chat feature enabled on our site, many students ask us questions about things we have no control over. For example, they ask us about their grades. Sometimes, they even ask us to help them with the test! You should make it clear to the students that they should chat with us only if they have some question to do with the test not loading. Once the test loads, all questions they may have must be addressed to you.
  2. Points and Grades: We do not have access to the marks or points that your students score on their tests. Those are available to you in the Responses section with each Google Form. The AutoProctor add-on only gives you the Trust Score for each test attempt. For the actual points, you should look directly at the Google Form.

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What do the different AutoProctor Settings mean?

In this post, we will take a look at the different settings on an AutoProctor Test. These are the Settings you can configure as a Test Administrator. They cover settings related to Timing, Proctoring and the Classroom.

Main Settings

When you first load the Settings Sidebar on Google Forms, you should see a screen like the one above. There are 3 tabs at the top: Main, Timer and Proctor. By default, the Settings opens with the Main tab.

We have added some number labels in red to make it easier to describe what each item does:

  1. Number of tests remaining: This item tells you how many Tests are remaining according to your plan. Every time a test-taker finishes a test on AutoProctor, this number will decrease by 1. You can click on the link to open your account on AutoProctor. You can add more tests to your account there.

  2. Enable Timer: This setting allows you to toggle between enabling and disabling Timer. The details about the Timer Settings are available in the Timer tab. But, if you disable the Timer here, even if the Timer has Settings, the test will not have a Timer. You need not save this setting. Just clicking on the checkbox to the left of the option automatically saves the option.

  3. Enable Proctor: This toggles between enabling and disabling Proctoring. The same logic as that of Enable Timer applies here.

  4. Max Num of Attempts: Though you don’t see this Setting in the image, you should see it on the add-on. This number tells you how many times the student can open the test. If you don’t want the student to open the test multiple times to discover the questions, you can choose a number here. But, we suggest you don’t set the number to 1, because if the student faces an error during the test, and tries to reload, he/she won’t be able to. We recommend a number like 4.

  5. Test Link: This is the link that you will share with people who want to take the test. Every Google Form has its own, unique link. The link gets generated when you open the add-on for the first time. If you click on the Copy Link button at the bottom, the link gets copied. You can paste it into any email, chat application, etc to share it with the test-taker.

  6. Choose Classroom: This is useful if you are using Google Classrooms along with Google Forms. You may want to use the same Google Form quiz for different classrooms. Once the students take the test, you may want to view the results based on their Classroom.

    If you choose a Google Classroom from the dropdown, the test link changes. You can then share the new link with the specific classroom.

    For example, let’s say you want to share the same Google Form with 3 different classrooms. Choose the first Classroom from the dropdown. Copy the link that gets generated and share it with students in the first Classroom. Now, choose the second Classroom from the list. A new link will get generated. Share that link with students in the second Classroom. And so on.

Timer Settings

On this tab, you can change the different settings related to the timings of the test. (Important: The dates and times are set with respect to the time zone of the test-administrator. That is, of the person who creates the test.)

  1. Start Date: This is the date before which a student cannot start the test. If a student tries to open the test before this date, they are told that they need to wait until the Start Date to start the test.

  2. Start Time: Same as above, except that it refers to the Time, instead of the Date.

  3. End Date: A student usually cannot start the test after this date. If they try loading the test after the Test Date, they will be informed that the test has expired.

  4. End Time: Same as End Date, except that this refers to the Time. (Important: If the End Time of a test is, say, 9 PM and the test’s duration is 1 hour, the test taker can still start the test at 8.59 PM and take the test for 1 hour. That is, the End Date and End Time refer to when the student can start the test, not the date and time by which they must submit the test.)

  5. Duration: The test duration in minutes. Depending on whether Late Submissions is allowed or not, this number sets the amount of time the test taker has to finish the test.

  6. Auto-close Test: If Auto-close Test is selected, the test disappears as soon as the duration is up. It is very important to note that if the student doesn’t submit the answers before the time is up, all the answers are lost. So, be very careful about choosing this option.

Proctoring Settings

The Proctoring tab has Settings related to the different items that get tracked, and how this tracking is communicated. You can disable any tracking event by de-selecting the checkbox.

  1. Tab-Switching: When a user leaves the quiz (either by going to a different tab on the browser, or by going to a different app or application), the time is recorded. The time when the user re-enters the quiz is also recorded. This amount of time spent away from the quiz determines the quiz attempt’s Trust Score.

  2. Number of People: We expect quizzes on AutoProctor to be attempted by a single person. So, we expect a single (and the same) face to be on the screen at all times. Enabling this setting means that whenever AutoProctor detects either zero faces via the camera, or detects 2 or more faces, the event gets flagged.

  3. Audio & Noise Levels: Enabling this setting means that the device microphone is monitored. We expect that an online test must be taken in a quiet environment. So, if the microphone detects a noise higher than a threshold level, this gets tracked.

  4. Photos At Random: The above three points are violations that a test taker has possibly committed. But, you may just want a few photos taken at random throughout the test that you could review later. Enabling this setting means that a few photos of the test taker are taken throughout the test.

  5. Me after the Test: If this box is checked, depending on the violation, audio and image files are recorded and saved on the cloud. As a test administrator, these files are made available to you after the test.

  6. User during the Test: If this box is checked, as the user is taking the test, AutoProctor can inform the user real-time if a violation is detected. For example, if AutoProctor detects loud noise in the environment, the test taker gets notified. The test taker can then try and reduce the noise so that their trust score won’t get affected negatively.